Office Administrator (Portland, OR) at TrovaTrip
Portland, OR, US

We're looking for a stellar Office Administrator to support with the many day-to-day operational functions of the business and the office. They will help with bookkeeping, office operations, clerical duties, hiring & onboarding, and other administrative tasks. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The Office Administrator ensures smooth running of our company’s office and contributes in driving sustainable growth.

This role is full-time.


  • Perform bookkeeping tasks such as invoicing, receipt-tracking, reconciliation, and budget tracking
  • Coordinate office activities and operations, including tracking stocks of office supplies and placing orders for supplies, equipment, and furniture when necessary
  • Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations
  • Assist with the hiring process across departments monitoring job listings, prescreening, scheduling interviews, etc.
  • Support with new employee onboarding, Human Resources and recruiting logistics as needed
  • Coordinate and manage appointments, meetings, and conference room availability as needed
  • Organizing team and marketing events such as team lunch, live webinar events, open office, and so on
  • Perform other relevant duties when needed


Operator Support

  • Provide support and service for worldwide operators through chat and email
  • Assist with onboarding new operators to the TrovaTrip platform
  • Keep a professional and positive relationship with operators



  • 2 or more years office administration experience
  • 1 or more years experience with Quickbooks or similar accounting software
  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Powerpoint)
  • Excellent organization and time management skills
  • Excellent written and verbal communication
  • Experience handling confidential information
  • A passion for travel, learning and exploration