Office Manager at Auth0
London, GB

Auth0 provides a secure, highly available, enterprise-grade platform that secures billions of log-ins every year. The company makes it easy to implement even the most complex identity solutions for their web, mobile, IoT and internal applications, as well as sophisticated identity management for employees, customers and partners. Thousands of enterprises and millions of users worldwide depend on Auth0 for authentication and authorization of their most mission-critical apps, APIs and IoT devices. Auth0’s top priorities are availability and security.

 

Auth0 is loved by developers and trusted by global enterprises. More than 500.000 unique users visit Auth0.com each month due to our compelling content and the functionality of our identity platform. Our mission is to simplify developers' lives, improve security, and reduce identity TCO for our enterprise customers, by making identity simple, secure and extensible. We strive to maintain a welcoming and inclusive culture built on the principle of "No B.A.P." (No BS, No A-holes, No Politics)

 

The ideal candidate should be detail oriented and able to change priorities at a moments notice. No two days are the same. Provide support to the Senior Leadership team and other employees as needed




Responsibilities:




    • Serve as the point person for maintenance, mailing, ordering stationery, furniture, office equipment, food and drinks, supplies, and for visitors visiting the office.

    • Monitor and coordinate office services, ensuring the maintenance and the condition of the office and arranging for necessary repairs.

    • Coordinate travel arrangements for all office staff.

    • Manage expense reports, and office budget.

    • Provide general support to the Finance Department.

    • Provide general support to the HR Department.







Office Manager Duties:




    • Be the face of the UK Auth0 office, greeting clients, candidates and other guests as they visit the office.

    • Own the operations and budget to run our UK office, running cost analyses, making recommendations on existing vendor services, and coordinating regular facilities safety checks.

    • Own and update facilities project list and improvements backlog.

    • Maintain the appearance of the office, including the cleanliness of general office areas, supply areas, and arranging for necessary repairs.

    • Meet with and understand contract terms and budgets for all facilities and other employee services related vendors (i.e., property managers, janitorial, food, maintenance, etc.).

    • Talk to the company! Own communications around office changes, events and improvements.

    • Partner with employees to design and execute events, including customer meetings, Meetups, trainings and special lunches.

    • Conduct space planning in partnership with Finance to monitor headcount and support growth.

    • Proved general assistance to Country Manager.

    • Identify critical gaps in our operations and assist on other duties as assigned.







HR & Finance Duties:




    • Assist the financial department with tactical activities such as scanning documents, creating expense reports.

    • Responsible for petty cash & the office cash flow in general.

    • Assist with new hire orientation and familiarizing them with the office.

    • Helping the HR departments with various tasks, one example could be new hire paperwork.  







Requirements:




    • Proven office management, administrative or assistant experience.

    • Excellent time management skills and ability to multi-task and prioritize work.

    • Attention to detail and problem-solving skills.

    • Excellent written and verbal communication skills.






Auth0 is an Equal Employment Opportunity employer. Auth0 conducts all employment-related activities without regard to race, religion, color, national origin, age, sex, marital status, sexual orientation, disability, citizenship status, genetics, or status as a Vietnam-era special disabled and other covered veteran status, or any other characteristic protected by law.