Executive Assistant to the CEO at Moovel Transit
Portland, OR, US

The Job:


The Executive Assistant to the CEO is responsible for providing administrative support to the CEO of moovel NA. In this role you will manage calendars, expense reporting, and travel. The Executive Assistant must enjoy working in a tech-focused environment that is passionate about transportation and mobility. The ideal candidate has strong written and verbal communication skills, effective organizational skills, and the ability to maintain a balance among evolving priorities. In this role you will have the ability to work autonomously and must be able to handle confidential matters with discretion. 


What You’ll Be Doing: 


Provide administrative support to the CEO

Maintain receipts for reimbursable expenses and prepare monthly expense reports

Manage and act as the gatekeeper to the CEO’s calendar

Book complex travel, both domestic and international

Support other C-Level Executives on an as needed basis

Develop meeting agendas in preparation of the meetings/follow up notes and provide meeting assistance

Perform other duties and responsibilities as required by the company

Required Qualifications and Skills:


5+ years of Executive level administrative support

Experience managing executive calendars for both internal and external meetings

Experience scheduling domestic and international travel

Ability to develop meeting agendas in preparation of the meetings/follow up notes and provide meeting assistance

Proficient in Google Apps (Gmail, Google Calendar, and Google Docs), expense reporting software (Concur), and travel booking websites.

Demonstrate high degree of confidentiality with access to sensitive company, customer, and personal information

Highly organized with the ability to efficiently and accurately multi-task

Ability to complete multiple projects on time and with minimal supervision, which often serve several people and contain conflicting deadlines

Ability to anticipate problems and proactively work to determine solutions

Flexibility to perform in an evolving work environment

Superior interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners

Preferred Qualifications and Skills:


Bachelor’s degree from an accredited University

Experience working in a startup environment

Previous experience supporting the CEO of a software or transportation company

Special Information (Travel required, physical requirements, etc.):


Additional hours as necessary to accomplish objectives, goals and projects

Who We Are:


At moovel, we see the world changing around us. Transportation is experiencing an incredibly rapid transformation with on-demand services and mobile technology changing the way we get around. But this change is good. It connects us with new options, experiences, and people that make our lives richer.


moovel builds products that people use every day, whether on a daily commute or vacation in a new place. Join us as we develop solutions that shape cities and interactions within them.