Office Manager at Energy Storage Systems
Wilsonville, OR, US

Company: Energy Storage Systems

Location: Wilsonville, OR

 

Company Profile

Energy Storage Systems (ESS) is a fast-growing, clean technology company, located in Wilsonville, OR. ESS Inc. has developed an advanced flow battery technology for commercial, industrial, and utility applications. With a team that boasts decades of experience in distributed power generation and energy storage technologies, ESS Inc. has developed an extremely cost-effective energy management system that combines a safe, abundant and non-toxic iron electrolyte with our patented flow cell design. This

combination of high performance with low cost means that ESS Inc.’s technology is ideally suited for applications that range in size from retail energy management to utilityscale renewables integration.

 

Position Profile

ESS is looking for a motivated, hard-working office manager / Executive Assistant to join our team. Ability to work in a team environment is a must. Applicant must be comfortable working in a fast paced, dynamic work environment. A strong commitment to quality and continuous improvement is required.

 

 

Primary Responsibilities

 

• Serve as the point person for office manager duties which may include:

Maintenance scheduling, mailing, supplies, equipment, errands, shopping

• Scheduling meeting and appointments

• Organize the office and order appropriate materials to keep the office running smoothly

• Maintain the office condition and arrange necessary repairs

• Partner with HR to update and maintain office policies as necessary

• Organize office operations and procedures

• Coordinate with IT department on all office equipment

• Provide general support for visitors

• Assist in the onboarding process for new hires

• Liaise with facility management vendors, including cleaning, catering and security services

• Plan in-house or off-site activities, like parties, celebrations and conferences

• Participates as needed in special department projects

 

 

Desired Skills & Experience

 

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant

• A creative mind with an ability to suggest improvements and take ownership

• Knowledge of Office administrator responsibilities, systems and procedures

• Proficient with Microsoft Office software (Word, Power Point, Excel)

• Hands on experience with office machines

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Good interpersonal and communication skills to work effectively with a small, dynamic team

• Work independently and proactively

• High school degree, AS or higher a plus

• U.S. Citizenship or permanent residency